December 14, 2022

Are you running out of time?
You have so much you want to do but where can you find the time? Here are six things you can do to find the time to accomplish what you really want to do.

Written By Robert E Logan

Christian Coaching Pioneer, Strategic Ministry Catalyst, Resource Developer, Empowering Consultant : Logan Leadership

Is the busyness of life holding you back? It’s surprising how much of success in life comes down to good time management. There are always many, many possible things to do, and many demands on your time. You can’t do everything. You need to make decisions about how to best use your time during each season of life.

There are certainly times for putting out fires or dealing with crises or taking on difficult challenges, but if you are spending most of your time that way you some area of your life is suffering because of it. Maybe you don’t have the availability for the long-range planning or movement toward long-term goals required to make your dream become reality. Or maybe your own development and health or important relationships in your life are feeling neglected.

Everyone needs to be intentional about how they choose to spend their time. Whether it’s personal or you are seeing a pattern in a client time management can be an important factor when moving forward. 

6 Steps for Effective Time Management

6 steps to more effective time management

1. Track how time is currently spent 

Start by asking your client to take an inventory of how they spend their time (or do this yourself). For one week, write down how much time was spent on various activities. Create relevant categories: work, sleep, family time, exercise, fun, spiritual practices, screen time, etc. At your next coaching session, you can assess it together. This can be done via journaling at the end of the day, by using an hourly calendar, or by using a free time tracking app like Toggl. If the week tracked was an unusual week, do it again to get a better baseline.

2. Assess time spent for priorities

The bible refers to life as a race, one that requires endurance training and awareness of obstacles (Hebrews 12:1). As followers of Jesus, we all need to keep our family relationships, health, spiritual lives, and ministry work on track so our life pace is sustainable and effective over the long haul. A big part of effective time management is ensuring that we spend it in line with our priorities.  The way we choose to spend our time tells us a lot about our priorities. After tracking how time is spent for a week consider these questions:

  • Where is your time going?
  • What surprises you?
  • To what degree does your time spent align with your priorities?

3. Assess time spent for effective time management

Look at the tracked time again, this time looking at what was accomplished. Consider these questions:

  • What tasks were most effective toward accomplishing goals?
  • What tasks can only you do?
  • Which tasks should be delegated?

4. Make adjustments

It’s time to process what changes need to be made. Time management is deeply personal. It’s a matter of choices and priorities. Each individual may make somewhat different choices, depending on their gifts, specific goals, and seasons of life and ministry. How people use their time is up to them, but they should be intentional about using it in ways that are important to them and move them closer toward their long-term goals. Consider these questions:

  • What insights did you have regarding how you spend your time?
  • How can you maximize the use of your gifts and talents?
  • What might need adjusting? 
  • Who can help free you up to do what only you can do?

As adjustments take shape remember it may take some time to find the right balance. Changes and adjustments are an important part of the process.

5. Be intentional

A key factor in successful time management is keeping goals and priorities in mind. When considering events and tasks, here are some questions to help you consider each “yes” or “no”:

  • Is this in alignment with my priorities?
  • Does this help me meet my goal?
  • Can someone else do this?

6. Be accountable

For many, changes made for effective time management means some major life shifts. It means saying goodbye to old habits and that is never easy. But it is easier done in community. Find a safe and reliable person who can not only ask the hard questions about time management. Here are some questions that should be regularly asked:

  • What ways priorities are on display in the way you spend your time?
  • How are you using your time effectively toward the accomplishment of your goals?
  • What changes need to be made?

Coaching Resource

Change Management Coaching Tools– With the fast pace of life today, how you manage your time has never been so crucial. Ultimately, it can mean the difference between success and mediocrity, whether in your career or your life outside of work. Imagine the difference that being able to achieve more – with less stress – could make! The Time Management Profile assesses strengths and areas for improvement in the area of time management, the Time Management Skills Builder helps you develop time management skills, and the Time Management Coaching Guide with Storyboard is a powerful tool when coming alongside someone as they grow in effective time management. (All links take you to Bob’s website, loganleadership.com.)

Photo by Clay Banks on Unsplash

Cover Photo by Aron Visuals on Unsplash 

Not sure where your place is in ministry? Start here.

 What do you uniquely bring to the table? It might be different than it was a few years ago.

Considering a new ministry opportunity?

How many times have you heard leaders share that they are considering a “new ministry” opportunity? How to help with discernment surrounding transitions.

6 Steps to Responsible Money Management

Money is a touchy subject. But dreams need to be financed so it’s a topic that comes up regularly in coaching conversations. Here’s how to help your client’s align their finances with their goals.

Drop the tasks that are holding you back

Are you feeling like your wheels are spinning but you’re not going anywhere? It sure is hard to stay motivated when you aren’t seeing results. It’s time to examine and drop the tasks that are holding you back. 

6 reasons coaching is the best investment

Things are different now—and that make coaching more important than ever. Here are a few reasons why coaching may be your best investment in 2023. 

Sharpen Your Coaching Skills in 2023

If the last few years have taught you anything, it’s that adaptation is necessary and good. Finding the best ways to support people and teams in their personal and ministry development is an ongoing, life-long process. 

5 Principles for Empowered Small Groups

Are you struggling to find the right small group curriculum? There are a lot of great programs out there and you may have even tried some but if they just aren’t fitting your context or meeting your needs—what do you do then?

Coaching spiritual growth

There are ministries and even bible studies filled with Christians who can’t answer the question, “What is God doing in your life?” How can you help them jumpstart into renewed spiritual growth?

Coaching Groups that Grow Disciples

You see the same people at church doing the same things over and over again. They are faithful but they aren’t really becoming more like Jesus. How can you as a coach help Christians break out of a spiritual growth plateau? 

4 Ways to Build Redemptive Relationships

You want to see people come to Christ but there seems to be a growing chasm between the churched and the unchurched. So how can you build redemptive relationships?